Pop Into the Party 

Event Planning Tips, Bold Ideas & Creative Inspiration for Modern Celebrations

What to Ask Before You Sign a Venue Contract

 

By: Sharee Murphy

Master Planner, Plan & Pop Events

 

 


The perfect venue can go from dream to disaster if you sign a contract without reading the fine print or asking the right questions. Before you commit, take the time to clarify every detail — it can save you money, stress, and last-minute surprises.

 

Question 1: What’s Included in the Rental Fee?

Tables, chairs, linens, lighting — some venues include them, others charge extra. Get a full list in writing so you know exactly what you’re paying for.

 

Question 2: Are There Any Hidden or Extra Fees?

Service charges, cleaning fees, overtime costs — these can quickly add up. Ask for a detailed breakdown of potential extra expenses.

 

Question 3: What’s the Cancellation and Refund Policy?

Life happens. Know your options and costs if you need to cancel or reschedule.

 

Question 4: What Restrictions Should I Know About?

From noise limits to décor rules, every venue has guidelines. Learn them now to avoid conflicts later.

 

Question 5: Can I Bring in My Own Vendors?

Some venues require you to use their preferred vendors, while others allow outside caterers, florists, and entertainment. Make sure the venue’s policy works for your event.

 

Make This Easier with the Perfect Place Planning Guide

We designed the Perfect Place Planning Guide to give you a ready-made list of venue questions so you don’t have to remember them on the spot. It helps you:

  • Keep track of what’s included (and what’s not)

  • Identify hidden fees before they surprise you

  • Confirm that the venue’s rules align with your vision

→ Start your Perfect Place Planning Guide here

 

 

Free Resource: Venue Questions Checklist 📋

Touring venues soon? Don’t go empty-handed!
Download our free Venue Questions Checklist and make sure you ask all the right questions before you book. It’s quick, printable, and designed to help you avoid costly surprises.
→ Get the checklist here.

 

 

Takeaway
A venue contract protects both you and the venue — but only if you know what’s inside. Ask the right questions before you sign, and you’ll avoid expensive misunderstandings later.